Keep Tight Numbers

Owning a business is expensive, prompting many to automate where they can for cost reduction and increase productivity. If you want your online automation team to reach its highest production potential, you’re going to need to take care of the “nickels and dimes”, to borrow from a popular colloquialism. It’s the little costs that can often end up increasing on one another until they represent a sizeable sum. The same is true with operational inefficiencies.

For example, if you have a team of workers remotely accomplishing tasks and using remote timecards to log hours, you may find you’re paying out more than you strictly should. If a worker is clocked in for eight hours and twenty minutes, but marks the time card out to be eight and a half hours, you just paid for ten minutes you didn’t have to.

Now if such a thing happens once or twice, that’s generally not a big deal; but what if you’ve got a hundred employees who average a ten-minute discretion once a week? Now you’re paying for 4,000 minutes a month that you don’t get any profit from. That’s 800 hours a year! If an hour is worth $30, that’s an annual $24k loss.

here's how to increase productivity in your remote automation team

Addressing The Disparity

What needs to be done in order to prevent such circumstances is exact time-keeping. Have your employees put in their time to the minute and convert to decimal hours. Instead of eight and a half hours on a card, the employee who only really worked eight hours and twenty minutes would mark his time as 8.33 hours.

Even better: you don’t have to get caught up in the complicated math; you can convert decimal hours to hours and minutes in one step! OnTheClock.com offers solutions: “Ever wonder how to convert minutes to decimal hours? Or decimal hours to minutes? You’re not alone! We get this question a lot!”

The site then goes on to outline three ways to make the conversion. They offer a simple textbox where you enter in hours, and see the decimal hour result. They also offer a table to help with conversion, and the means by which you can manually calculate the figures yourself. It’s fairly straightforward: divide the small number by the big number. If you worked eight hours and twenty minutes, divide twenty by sixty to get .33.

Something else you should look into are various cloud computing apps which can prove effective in assisting your automated team on their varying tasks as they work remotely. There are quite a few things that can be automated. Logins, applications, security upgrades, and even security tests can all be subject to automation.

Comprehensive Optimization

It will likely come to the point where all that is necessary in terms of human input for the operation of complex production is monitoring. There’s an old analogy of a single man near an emergency button in a factory. Perhaps this oversimplifies the case, but truly, technology is more and more swiftly moving that direction.

Automation is everywhere in modern industry—even energy wrought through solar, wind, and water collection motifs in a certain way automate the very electricity used in computational applications.

As a general rule, the more sustainable automation you can source, the less expensive your operation will be, and the more profitable it will become. Now there is some loss in terms of cost and productivity as you make the transition to automated solutions, but these losses are overcome by the value which results from such efforts.

Consider where your business is now, and where it could be. Look at your costs. If you can reduce small, incidental expenses through automation optimization, you can definitely reduce the overall cost of your operation. The more little things you can sustainably automate, the better.

Wendy is the blogger with dailycupoftech.com who helps digital businesses reach their full online potential. She is passionate about programming and IT consulting. Her current focus is helping SaaS businesses create a better world for our kids. She frequently writes about the latest advancements in the digital and tech industry.

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